Location: Harare, Zimbabwe
The African Capacity Building Foundation (ACBF) seeks a highly organised, responsive and service-oriented Transport and Office Associate to provide safe, reliable, professional, and confidential transportation services to the ACBF Head of Mission and other authorised officials.
The Transport and Office Associate will also provide operational support in asset management, stores, inventory and general logistics, contributing to the efficient delivery of Corporate Services.
The position is based in Harare, Zimbabwe, on a fixed-term three-year contract, renewable, and will report to the Senior Administrative Officer.
KEY RESPONSIBILITIES
1. Executive Driving & Transport
- Provide safe, timely and professional transportation to the Head of Mission for official meetings, appointments, missions, airport transfers and other authorised engagements.
- Transport senior officials, delegates and visitors as required, including travel within Zimbabwe.
- Plan routes and monitor traffic, road and security conditions to ensure punctual and safe movements.
- Maintain confidentiality and discretion regarding official movements and engagements.
- Maintain the assigned vehicle in a clean, safe and roadworthy condition; monitor servicing, repairs, insurance, licensing, fuel and mileage records.
- Maintain accurate vehicle logbooks and report accidents, defects and maintenance requirements promptly.
2. Protocol & Logistics Support
- Receive and assist ACBF delegates and visitors at airports and facilitate local transport, hotel check-in and other official arrangements.
- Deliver and collect official documents from government ministries, embassies, diplomatic missions, post offices and other institutions.
- Support visa, immigration, diplomatic and other official submissions and collections as assigned.
- Provide logistical support for meetings, workshops, missions, office movements and other official activities.
3. Asset & Stores Support
- Assist with asset tagging, physical verification, movement, tracking and reconciliation of Foundation assets against the asset register/ERP.
- Maintain appropriate documentation for asset movements, transfers, custody, disposal and replacement.
- Assist with receipt, storage, issue and recording of office supplies, equipment and consumables.
- Maintain orderly and secure stores, conduct periodic stock counts and report replenishment requirements, discrepancies, obsolete or damaged items.
- Support the preparation of assets and stores for approved disposal or transfer processes.
4. General Support
- Assist with authorised banking, photocopying, document delivery, filing and other administrative/logistical errands.
- Demonstrate flexibility to accommodate early mornings, evenings, weekends, public holidays and changing official schedules.
- Perform other related duties as assigned.
QUALIFICATIONS & EXPERIENCE
- Secondary School Certificate or equivalent.
- Valid driver’s licence
- Minimum 7 – 10 years’ professional driving experience, including at least 5 years supporting senior executives, diplomats, international organisations or similar institutions.
- Practical experience in defensive driving and safety awareness
- Experience in asset management, stores, inventory, logistics or fleet administration is an advantage.
- Basic computer literacy and ability to maintain accurate records.
- Knowledge of Harare, government institutions, diplomatic missions, airports and major business locations.
- Fluency in English; knowledge of French is an advantage.
- Experience in a multicultural/international organisation is desirable.
CORE COMPETENCIES
- Safety & Reliability
- Integrity & Confidentiality
- Professionalism
- Punctuality
- Customer Service
- Attention to Detail
- Accountability
- Flexibility
- Teamwork
- Communication
COMPENSATION
ACBF offers a competitive remuneration and benefits package commensurate with qualifications and relevant experience.
About the African Capacity Building Foundation
The African Capacity Building Foundation (ACBF) is the African Union’s specialized agency for capacity development. Since 1991, ACBF has empowered over 100,000 professionals across the public and private sectors, civil society, and academia, while building institutions in more than 40 member states.
Through strategic partnerships and impactful programs, the Foundation builds human and institutional capacity, and generates and disseminates knowledge to advance Africa’s sustainable development in line with Agenda 2063 and the Sustainable Development Goals (SDGs).
ACBF’s current strategic plan focuses on key impact areas such as Climate Change and Energy for productive use, Agribusiness and Food Sovereignty, Trade as an engine for economic development, and Economic and Social Governance. The Foundation is headquartered in Harare, with regional offices in Accra and Nairobi and a Liaison Office at the African Union Commission in Addis Ababa.
To apply for this position, please submit in confidence a resume and a cover letter that details why you are a good fit for this career position to recruitment@theacbf.org with the subject Transport and Office Associate by 30 November 026.
Only shortlisted candidates will be contacted.
The African Capacity Building Foundation is an Equal Opportunity Employer.
