{"id":5418,"date":"2026-09-29T09:09:48","date_gmt":"2026-09-29T07:09:48","guid":{"rendered":"https:\/\/theacbf.org\/?post_type=the_vacancies&#038;p=5418"},"modified":"2026-09-29T09:21:27","modified_gmt":"2026-09-29T07:21:27","slug":"executive-assistant-to-the-executive-secretary","status":"publish","type":"the_vacancies","link":"https:\/\/theacbf.org\/fr\/the_vacancies\/executive-assistant-to-the-executive-secretary\/","title":{"rendered":"Executive Assistant to the Executive Secretary"},"content":{"rendered":"<p class=\"wp-block-paragraph\">The African Capacity Building Foundation (ACBF) is seeking a highly driven and results-oriented professional to serve as Executive Assistant (EA) to the Executive Secretary (ES).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Executive Assistant (EA) serves as the principal operational and coordination anchor of the Executive Secretary, ensuring the seamless execution of the ES\u2019s priorities through exceptional coordination, stakeholder engagement, executive office management, and delivery oversight, while maintaining the highest standards of professionalism, discretion, and efficiency.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Positioned at the centre of the Executive Office, the EA ensures that decisions, commitments, and engagements of the Executive Secretary are efficiently managed and executed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading is-style-border-botton-green\">Les t\u00e2ches et responsabilit\u00e9s comprennent les suivantes\u00a0:<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Executive Office Operations &amp; Delivery<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Coordinate the day-to-day functioning of the Executive Secretary\u2019s Office, ensuring alignment between priorities, schedules, and deliverables.<\/li>\n\n\n\n<li>Maintain and optimize the Executive Secretary\u2019s strategic calendar, ensuring effective prioritization based on institutional objectives.<\/li>\n\n\n\n<li>Track key decisions, commitments, and deadlines, ensuring timely follow-up across departments and with external stakeholders.<\/li>\n\n\n\n<li>Establish and manage efficient workflow systems to enhance responsiveness and productivity.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Strategic Scheduling &amp; Engagement Management<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Coordinate high-level engagements involving the Executive Secretary with governments, development partners, Board members, and senior stakeholders.<\/li>\n\n\n\n<li>Prioritize meetings based on strategic importance and relationship management considerations.<\/li>\n\n\n\n<li>Ensure timely preparation of briefing materials, talking points, and background documentation in collaboration with relevant units.<\/li>\n\n\n\n<li>Align engagements with institutional priorities and strategic outcomes.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Executive Meetings &amp; Governance Support<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Plan and coordinate Management meetings, ensuring full logistical and administrative readiness.<\/li>\n\n\n\n<li>Prepare structured agendas and documentation flows in collaboration with relevant units.<\/li>\n\n\n\n<li>Capture accurate, concise minutes and decisions, and track implementation of agreed actions.<\/li>\n\n\n\n<li>Ensure governance processes are efficient, well-documented, and compliant with institutional standards.<\/li>\n\n\n\n<li>Support the Executive Board and Board of Governors, if required<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Stakeholder Liaison &amp; Representation Support<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Serve as the primary coordination point between the Executive Secretary and internal and external stakeholders.<\/li>\n\n\n\n<li>Manage high-level correspondence, ensuring accuracy, quality, and timeliness.<\/li>\n\n\n\n<li>Draft reports, briefs, and communications for the Executive Secretary\u2019s review and signature.<\/li>\n\n\n\n<li>Maintain and regularly update a structured stakeholder database.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Travel Planning &amp; Mission Coordination<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Coordinate international and regional missions of the Executive Secretary.<\/li>\n\n\n\n<li>Develop mission programmes in collaboration with relevant units.<\/li>\n\n\n\n<li>Ensure alignment of travel with institutional objectives, efficiency, and compliance standards.<\/li>\n\n\n\n<li>Oversee mission documentation, including reporting and administrative follow-up.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Information &amp; Workflow Management<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manage and prioritize incoming communications, ensuring timely escalation of critical matters.<\/li>\n\n\n\n<li>Maintain structured filing systems (electronic and physical) to ensure easy retrieval and confidentiality.<\/li>\n\n\n\n<li>Ensure smooth information flow within the Executive Secretary\u2019s Office and across the organization.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Office Coordination<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ensure strict adherence to protocol standards in all high-level engagements and visits.<\/li>\n\n\n\n<li>Anticipate and mitigate operational risks related to scheduling, logistics, and stakeholder interactions.<\/li>\n\n\n\n<li>Ensure effective coordination with internal administrative and support units.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading is-style-border-botton-green\">Comp\u00e9tences et exp\u00e9rience souhait\u00e9es<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Core Capabilities<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Execution Excellence: Ability to translate priorities into coordinated action and timely results<\/li>\n\n\n\n<li>Stakeholder Management: Strong capacity to manage relationships with high-level officials and partners<\/li>\n\n\n\n<li>Judgement &amp; Discretion: Exceptional professionalism in handling sensitive information<\/li>\n\n\n\n<li>Organizational Agility: Ability to manage competing priorities in a fast-paced executive environment<\/li>\n\n\n\n<li>Attention to Detail: Precision in documentation, scheduling, and follow-up<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Technical &amp; Professional Skills<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Strong organizational, coordination, and time management skills.<\/li>\n\n\n\n<li>Excellent written and verbal communication skills.<\/li>\n\n\n\n<li>Proven ability to draft high-level correspondence and reports.<\/li>\n\n\n\n<li>Strong analytical and problem-solving capabilities.<\/li>\n\n\n\n<li>Proficiency in Microsoft Office and digital productivity tools.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Behavioral Attributes<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Highly proactive and anticipatory<\/li>\n\n\n\n<li>Strong sense of ownership and accountability<\/li>\n\n\n\n<li>Diplomatic and tactful in all interactions<\/li>\n\n\n\n<li>Able to operate with minimal supervision and high trust<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Qualifications &amp; Experience<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Master\u2019s degree in Social Sciences, Political Science, International Relations, Development Studies, or a related field. with special training in secretarial studies<\/li>\n\n\n\n<li>Minimum of 8\u201310 years of relevant experience in executive office management, coordination, or similar roles in international organizations or development institutions.<\/li>\n\n\n\n<li>Demonstrated experience supporting senior leadership in complex institutional environments.<\/li>\n\n\n\n<li>Experience working with Boards and high-level stakeholders is an added advantage.<\/li>\n\n\n\n<li>Fluency in English and French is mandatory.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Compensation<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The African Capacity Building Foundation offers a competitive salary commensurate with experience. The Foundation provides a generous package of benefits, including international medical cover, retirement benefit, among others.<\/p>\n\n\n\n<h3 class=\"wp-block-heading is-style-border-botton-green\">\u00c0 propos de la Fondation pour le renforcement des capacit\u00e9s en Afrique<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">La Fondation pour le renforcement des capacit\u00e9s en Afrique (ACBF) est l'agence sp\u00e9cialis\u00e9e de l'Union africaine pour le d\u00e9veloppement des capacit\u00e9s. Depuis 1991, l'ACBF a form\u00e9 plus de 100\u00a0000 professionnels des secteurs public et priv\u00e9, de la soci\u00e9t\u00e9 civile et du monde universitaire, tout en contribuant au d\u00e9veloppement institutionnel de plus de 40 \u00c9tats membres. Gr\u00e2ce \u00e0 des partenariats strat\u00e9giques et \u00e0 des programmes performants, la Fondation renforce les capacit\u00e9s humaines et institutionnelles, et produit et diffuse des connaissances pour promouvoir le d\u00e9veloppement durable de l'Afrique, conform\u00e9ment \u00e0 l'Agenda 2063 et aux Objectifs de d\u00e9veloppement durable (ODD).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Le plan strat\u00e9gique actuel de l'ACBF se concentre sur des domaines d'impact cl\u00e9s tels que le changement climatique et l'\u00e9nergie \u00e0 des fins productives, l'agroalimentaire et la souverainet\u00e9 alimentaire, le commerce comme moteur du d\u00e9veloppement \u00e9conomique, et la gouvernance \u00e9conomique et sociale. La Fondation a son si\u00e8ge \u00e0 Harare, des bureaux r\u00e9gionaux \u00e0 Accra et \u00e0 Nairobi, ainsi qu'un bureau de liaison aupr\u00e8s de la Commission de l'Union africaine \u00e0 Addis-Abeba.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To apply for this position please submit in confidence a resume and a cover letter that details why you are a good fit for this position to <a href=\"mailto:recruitment@theacbf.org\">recruitment@theacbf.org<\/a> with the subject <strong>Executive Assistant<\/strong> by <strong>31 October 2026<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Seuls les candidats pr\u00e9s\u00e9lectionn\u00e9s seront contact\u00e9s.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">La Fondation pour le renforcement des capacit\u00e9s en Afrique est un employeur garantissant l'\u00e9galit\u00e9 des chances<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>","protected":false},"template":"","class_list":["post-5418","the_vacancies","type-the_vacancies","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/theacbf.org\/fr\/wp-json\/wp\/v2\/the_vacancies\/5418","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/theacbf.org\/fr\/wp-json\/wp\/v2\/the_vacancies"}],"about":[{"href":"https:\/\/theacbf.org\/fr\/wp-json\/wp\/v2\/types\/the_vacancies"}],"wp:attachment":[{"href":"https:\/\/theacbf.org\/fr\/wp-json\/wp\/v2\/media?parent=5418"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}