The African Capacity Building Foundation

Tender Ref: ACBF RFP/006/26/AfWASA

1. Background

About ACBF

The African Capacity Building Foundation (ACBF) was established in 1991 to build sustainable human and institutional capacity in support of Africa’s development. As the African Union’s Specialized Agency for Capacity Development, ACBF supports capacity development in Africa through investment in capacity building, knowledge sharing, and technical assistance to countries and regional and sub-regional organizations.

About the Project

ACBF is implementing the Citywide Inclusive Sanitation (CWIS) Partnership in Sub-Saharan Africa, in collaboration with key partners, aimed at strengthening institutional capacity within the water and sanitation sector.

Under this initiative, ACBF is supporting the African Water and Sanitation Association (AfWASA) through a structured institutional strengthening program. This support is informed by a Capacity Needs Assessment (CNA) and a Customised Institutional Improvement Plan (CIIP), which identified critical gaps in governance, leadership, organizational effectiveness, and operational systems. AfWASA is currently undergoing significant institutional reforms, including strengthening governance frameworks, improving leadership effectiveness, refining operational systems, and enhancing overall organizational performance.

Given the scale and sensitivity of these reforms, there is a need for a structured and deliberate change management process to ensure alignment, stakeholder buy-in, and sustainable implementation of reforms. In this regard, ACBF seeks to engage a qualified consultant to provide organizational change management support to AfWASA.

2. Objective

The main objective of this consultancy is to support AfWASA in effectively managing and implementing institutional change processes by fostering alignment, strengthening leadership engagement, minimizing resistance, and ensuring sustainable adoption of reforms.

Specific objectives include:

Undertake a diagnosis of the institutional arrangements, organizational structures human resource management, readiness for change, drivers for change and constraints that could hinder delivery of results.
Define a transitional restructuring process which will work effectively across AfWASA’s departments with appropriate checks and balances to ensure transparency and fairness.
Develop and support implementation of a structured change management framework aligned to the CIIP.
Refine the proposed new organizational structure, including updated roles, job descriptions, and workflows.
Review and or establish a robust job grading framework to ensure fair, transparent, and equitable role evaluation and alignment with compensation structures.
Revise AfWASA’s human resources policy handbook and a forward-looking human capital strategy
Strengthen leadership and stakeholder alignment around reform priorities.
Support the institutionalization of new governance, operational, and management systems.
Build internal capacity to sustain change processes beyond the consultancy period.

3. Scope of Work

Whilst this is not exhaustive, the consultant will be expected to undertake the following:

Conduct a diagnostic assessment of AfWASA’s institutional environment, including governance structures, leadership dynamics, organizational culture, and readiness for change.
Develop a comprehensive Organizational Change Management Plan,
including a clear change narrative, priorities, sequencing, and measurable milestones.
Design and implement a stakeholder engagement and communication strategy to ensure transparency, ownership, and buy-in across key stakeholders.
Support leadership in navigating governance and institutional reforms, including clarifying roles, decision-making structures, and accountability mechanisms.
Identify risks associated with the change process and propose practical mitigation measures.
Support the implementation of priority reforms under the CIIP, ensuring alignment between strategy, structure, and operations.
Develop a Monitoring and Evaluation framework, including KPIs to track progress and effectiveness of the change process.
Provide advisory and hands-on support to AfWASA leadership throughout the transition period.
Facilitate targeted sessions, workshops, and engagements to strengthen internal alignment and ownership.
Provide coaching and knowledge transfer to ensure sustainability of change management practices within AfWASA.

4. Key Deliverables and Timelines

The consultancy is expected to be completed within 70 working days over 6 months, covering July– December 2026.

Key Deliverable	Completion Timelines	Daily Rate	Amount (USD)
1. Inception Report	3 days
2. An Assessment Report: This report provides the results of the diagnosis undertaken to establish the most appropriate change management plan for AfWASA.	7 days
3. An Organizational Change Management Plan and Update- A clear action plan should be provided detailing what needs to be done, how it will be executed, and timelines set for delivery. This should come with a communication plan for the Change Management Plan	15 days
4. Monitoring and Evaluation framework with KPIs for the change management process	5 days
5. A new fit for purpose organization structure for AfWASA, with clear roles, responsibilities and job descriptions for all positions on the structure	2 days
6. Job Grading Framework and Compensation Structure – Framework for evaluating roles and corresponding salary recommendations.	10 days
7. Revised Human Resources Policy – integrating gender mainstreaming.	8 days
8. Succession Plan	4 days
9. Human Capital Strategy – that includes leadership development, talent acquisition, and retention strategies.	10 days
10. Implementation Support & Advisory (ongoing)	Throughout
11. Capacity Building & Coaching Sessions	Ongoing
12. Final Presentation	2 days
Total (USD)

** Please use the above table as a guide to submit your financial proposal

5. Qualifications and Experience Requirements

Advanced university degree in Organizational Development, Business Administration, Public Administration, Strategic Human Resource Management, Industrial Psychology or related fields.
Minimum 10 years of experience in change management and/or HR management advisory services. Experience in the non-profit sector is an advantage.
Proven experience working with regional or international organizations, preferably in Africa.
Strong expertise in governance and leadership reforms.
Demonstrated experience in stakeholder engagement and facilitation.
Experience in capacity building, training, and coaching.
Excellent communication and report writing skills.
Fluency in French and English required. If the candidate is not bilingual- their proposal will not be considered.

6. Reporting and Supervision

The consultant will liaise with ACBF for oversight and guidance. The key person(s) to whom the consultant will report to and who will provide the necessary support in the implementation of the activity from AfWASA will be specified in the contract. The consultant/firm shall have reporting obligations to the person(s) on all work carried out as part of the Terms of Reference.

7. Evaluation Criteria

The selection of the successful individual will be based on the individual Consultants’ selection. The evaluation committee shall evaluate the technical Proposals based on their responsiveness to the Terms of Reference, applying the evaluation criteria, and point system specified below.

Criteria	Max Points (100)
1.Advanced university degree in Organizational design, Strategic Human Resource Management, Industrial Psychology, Business administration, social sciences, or other related disciplines	10
2. Minimum 10 years of relevant work experience in providing change management and/or HR management advisory services. Experience in the non-profit sector is an advantage	20
3. Demonstrated experience with organizational change management in a consultancy setting, including real participatory methodologies evidenced by at least 3 (three) assignments carried out within the last 5 (five) years.	20
4. Demonstrated ability to develop and implement job grading and salary alignment frameworks	10
5. Demonstrated Experience in training and coaching with approaches that spark creativity and new thinking.	15
6. Fluency in French and English is a must.	10
7. Demonstrated familiarity with local labour laws and global HR best practices	15
Total Points	100

A technical proposal shall be rejected at this stage if it does not respond to important aspects of the Terms of Reference or if it fails to achieve the minimum technical score indicated. The minimum technical score required to pass is: 70 Points.

At financial evaluation, the most competitive financial proposal will be selected. The consultant should detail how their payments are structured and any related terms thereof.

8. Application Process

The application should include:

The Consultant’s CV and cover letter including three references with full contact details. If applying as a team, CVs for all the team members should be provided, and a clear detail of the roles they will play, is essential.
A technical proposal detailing the proposed approach and methodology for the assignment.
A financial proposal detailing the consultancy fee and other related costs encrypted with a password (The financial proposal should have budget breakdown as per the deliverables depicted in table 1 above). Please note that this assignment is being implemented within a restricted budget; therefore, applicants are strongly encouraged to submit efficient, realistic, and competitive financial proposals to enhance their chances of success.
Three examples of similar assignments undertaken in the past 5 years.
The name and contact information of three referees for contact regarding relevant experience of the consultancy firm.

9. Other relevant information

The assignment is for a duration of seventy (70) working days during the period commencing on the July 2026 to the 30th of December 2026
Shortlisted candidates may be requested to deliver a presentation on the proposed methodology and workplan as part of the assessment process
All rights of copyright concerning the material produced by consultant for this assignment will remain the property of AfWASA.

9. Other relevant information

The assignment is for a duration of seventy (70) working days during the period commencing on the July 2026 to the 30th of December 2026
Shortlisted candidates may be requested to deliver a presentation on the proposed methodology and workplan as part of the assessment process
All rights of copyright concerning the material produced by consultant for this assignment will remain the property of AfWASA.

Submission Process

Email: submission@theacbf.org
Subject Line: “Consultancy Services for Organizational Change Management Support – AfWASA”
Deadline: 20 May 2026 at 17:00 CAT

1. Background

The African Capacity Building Foundation (ACBF), the African Union’s Specialized Agency for Capacity Development in Africa, is invested in supporting African institutions to improve their capacity to efficiently and effectively leverage the continent’s expertise and resources to realise real and lasting change for its people.

In line with this mandate, ACBF is implementing the Program on “Strengthening Capacity of Strategic Partner Institutions in Africa” (SPIA) which is designed to provide capacity improvement support to targeted new and existing Africa-based institutions operating in bio-medical research and development areas. The program seeks to promote innovation and transformative ideas, co-created, translated, accepted, and adopted to specific local needs, with the understanding that this approach will lead to more excellent scientific, technical, and fiduciary capabilities, greater administrative and logistical capacities, and greater nimbleness to respond to the ever-changing Research & Development landscape for strategic institutional partners.

Under the SPIA Program, ACBF is supporting the African Institute for Biomedical Sciences and Technology (AiBST), in enhancing its institutional capacity to effectively deliver on its mandate. AiBST is a pan-African, non-profit, public charitable organisation created to support, strengthen, and promote science and innovation in Africa. By enhancing AiBST’s institutional capacity, ACBF believes that this will promote scientific innovation that can address Africa’s development challenges.

Against this background, ACBF seeks services of an individual consultant to develop a Knowledge Management Strategy Framework for AiBST, that will support the implementation of its programs and operations during the period covered by its strategic plan (2023-2027) and beyond. AiBST will also require capacity-building training session for its staff on the implementation of the developed Framework.

2. Objective of the Assignment

The overall objective of this assignment is to develop a Knowledge Management Strategy Framework for AiBST that enhances knowledge creation, capture, sharing, and utilization across the organization.

The specific objectives are:

Assess current KM practices, systems, tools, and identify any gaps at AiBST.
Benchmark AiBST against global KM best practices in science research institutions.
Identify knowledge needs and priorities.
Design a practical and scalable KM strategy defining how AiBST captures, curates, stores, shares, and applies knowledge.
Develop implementation and governance structures.
Build internal capacity through a validation and training workshop.

3. Scope of Work

The consultant is required to undertake the following:

Diagnosis/Assessment: Carry out a diagnosis of the knowledge and information management capacities of AiBST, identifying processes, infrastructure, and human resources.
Lessons Learned: Systematically capture lessons, best practices, research outputs, and implementation experiences.
Strategy Development: Develop a KM strategy framework to improve creation, acquisition, storage, transfer, utilization, and dissemination of knowledge.
Policy Consolidation: Consolidate the existing intellectual property policy document into the comprehensive KM strategy.
Standardization: Establish clear frameworks, tools, and guidelines for knowledge generation and storage.
Digital Tools: Identify and recommend cost-effective digital tools and repositories to improve access to knowledge products.
Implementation Roadmap: Propose a phased roadmap including milestones, responsibilities, and change management.
Staff Training: Provide orientation sessions to ensure the strategy is mainstreamed across all departments.

4. Key Deliverables and Timelines

The assignment is expected to be conducted in 15 working days stretched over 2 months covering May and June 2026. The expected end date is 31 August 2026.

Key Deliverable	Completion Timelines
1. Inception Report: Summarizing understanding of scope, methodology, and a detailed work plan.	2 days
2. Knowledge Audit & Needs Assessment Report: Findings on the current state of KM, identified gaps, and proposed relevant frameworks.	3 days
3. Comprehensive KM Strategy Framework: Finalized document including tools, roadmap, and governance structures.	8 days
4. Staff Training: At most two days of training for key staff on implementation.	2 days

5. Required Qualifications

Education: Master’s degree in Knowledge Management, Information Science, Organizational Management, or related social sciences.
Experience: At least 7 years of proven KM or technical advisory experience.
Track Record: Developing at least 2 similar KM strategies/policies.
Sector Knowledge: Understanding of research workflows, laboratory knowledge flows, and scientific data management.
Technical Skills: Familiarity with KM tools and digital platforms.
Soft Skills: Excellent English report writing and communication; experience in facilitating training.
Advantage: Experience in the health/scientific research sector in Africa.

6. Modalities of Delivery

Location: Virtual (Consultant works from their own office).
Data Collection: Drawing heavily on primary data (surveys, interviews, group discussions) and secondary data (desk review).
Technical Support: Provision of support to facilitate the presentation of knowledge in formats suitable for diverse target groups.

7. Evaluation Criteria

Evaluation is based on a minimum scoring threshold of 80%.

Criteria	Points
1. Overall Experience & Demonstrated Results (Qualifications, evidence of practical experience, similar assignments, health sector experience)	60
2. Strategic Planning Approach (Technical and strategic strength of methodology)	30
3. Efficiency (Understanding of assignment, capacity to deliver on time, training experience)	10
Total Points	100

8. Selection Process & Submission

The consultant will be selected based on an assessment of both the technical proposal and the financial offer.

The Expression of Interest (EOI) must include:

A technical proposal responding to the ToR (Max 5 pages).
Reference list of at least 3 previous similar assignments.
Proposed time plan/roadmap.
Curriculum Vitae (CV).
A financial offer with a detailed breakdown of costs.

Submission Details:

Email: submissions@aibst.edu.zw
Subject Line: “Knowledge Management Strategy Framework for AIBST”
Deadline: 17 April 2026 at 17:00 CAT

1. Background

Under the SPIA Program, ACBF is supporting the African Institute for Biomedical Sciences and Technology (AIBST Foundation), in enhancing its institutional capacity to effectively deliver on its mandate. AIBST Foundation is a pan-African, non-profit, public charitable organisation created to support, strengthen, and promote science and innovation in Africa. By enhancing AIBST Foundation’s institutional capacity, ACBF believes that this will promote scientific innovation that can address Africa’s development challenges.

Against this background, ACBF seeks services of an individual consultant to develop a Cost-Recovery Policy and Guidelines for AIBST Foundation, that will support the implementation of its programs and operations during the period covered by its strategic plan (2023-2027) and beyond. AIBST will also require capacity-building training session for its staff on the implementation of the developed Framework.

2. Objective of the Assignment

The main objective of the consultancy is to assess the partner institution’s finance and budgetary methodologies in view of developing a comprehensive cost recovery framework and cost allocation toolkit (policy, model, and guidelines) that allows the institution to visualise the actual financial impact of its activities and make better and informed decision-making.

Scope of Work

Specifically, the consultant is required to undertake the following:

Review the current cost recovery framework, relevant financial policy documents, key processes, and major cost drivers to understand how the institution classifies and apportions costs across activities.
Develop the appropriate cost definitions and classifications and recommend appropriate cost-recovery rates using international best practice.
Develop cost allocation toolkit that will aid the institution in allocating costs that are incurred to the proper appropriations and funding accounts.
Use appropriate methodology (“work distribution study”, interviews, etc.) to estimate cost of personnel time and other resources required for effective project management activities.
Develop and document the principles and methodologies for cost recovery and guidelines that ensure that all eligible costs associated with project management activities are properly captured.
Develop and document the rationale for the cost allocation method.
Benchmark the cost recovery rates calculated and assess if they are too low or too high. Develop and recommend practical strategies for either outcome including rationalization, and management of costs.
Training of relevant staff members on the cost recovery with a Training of Trainers (ToT) approach as well as develop tools which can be updated in the future.

3. Key Deliverables and Timelines

The assignment is expected to be conducted in 20 working days stretched over 2 months covering May and June 2026. The expected end date is 31 August 2026.

Key Deliverable	Completion Timelines
1. Preparation and presentation of an Inception Report to AIBST Foundation summarizing the consultant’s understanding of the scope of work, deliverables, and a detailed work plan including tasks, duration, start and finish dates.	2 days
2. An Assessment report on the review of the existing cost recovery and cost allocation process and recommendations for improvement	3 days
3. A robust cost recovery framework and cost allocation toolkit including policies, templates and guidelines that includes risk control matrix.	8 days
4. At most two days Training of key Staff on the implementation of the policy	2 days
5. Final Report incorporating feedback and finalized tools.	5 days

4. Technical Expertise Required

The Consultant will be required to provide evidence of having successfully completed similar assignments and have the following minimum qualifications and attributes:

Advanced university degree in business, finance, accounting, or a professional accounting qualification certificate from an internationally recognized institute of accountancy.
At least 10 (ten) years’ experiences in financial analysis, business analysis, accounting or related field in a government, public sector, or non-profit environment.
Experience in internationally applicable costing methodologies which include, Cost Accounting or Cost/Price Estimating based on at least 3 (three) previous assignments carried out in the last 7 (seven) years.
Proven experience in financial policy and procedures formulation preferably in a consultancy setting in multiple organizations.
Ability to actively engage key leaders throughout the process to ensure buy-in of internal stakeholders.
Strong writing and presentation skills demonstrated in the application documents.
Experience in training and coaching teams.

Other Modalities

Shortlisted candidates will be expected to deliver a presentation on the proposed methodology and workplan as part of the assessment process.
The contracted Consultant is expected to work from his/her own office. The consultant will have access to relevant information necessary to carry out the tasks planned.
The consultant will be required to provide their own workstation (laptop, internet, phone, scanner/printer, etc.) and have access to a reliable internet connection.

5. Remuneration

The Expert will be contracted at a lumpsum amount to be agreed on. This is inclusive of the fees due to the supporting partner if applying as a team.

6. Evaluation Criteria

Selection of the successful individual will be based on quality-cost considerations. Evaluation of the proposals will be evaluated based at 80% and above criteria.

Criteria	Description	Points
1. Overall Experience of Consultant	Experience related to academic and professional qualifications; demonstration of evidence of practical experience; relevance and quality of results; experience with Scientific Research /Health institutions in Africa.	40
2. Strategic Planning Approach	Technical and Strategic strength of the proposed approach and methodology in undertaking the assignment.	30
3. Efficiency	Demonstrated understanding of the assignment as well as capacity to undertake it within specified timelines; proven experience facilitating training.	10
4. Academic Qualifications	Demonstrate qualifications as mentioned in section 4.	20
Total Points		100

Minimum technical score required to pass: 80%

7. Selection Process

The consultant will be selected based on an assessment of both the technical proposal and the financial offer. The EOI should include:

A proposal responding to the points in this ToR, with reference list of at least 3 previous similar assignments. A time plan should be included. (Max 5 pages).
A copy of Curriculum Vitae (CV) for the individual(s) conducting the consultancy.
A financial proposal with a detailed breakdown of costs, disclosing all relevant budget items. Your final proposal should be passworded.

8. Submission

The proposals together with the requested documents above are to be sent to: submission@aibst.edu.zw

The e-mail and all documents are to be marked with subject: “Cost-Recovery Policy and Guidelines-AIBST”

The deadline for submission is 17 April 2026 at 17:00 CAT.

1) BACKGROUND

The African Capacity Building Foundation (ACBF) is implementing a program on Strengthening Institutional Capacity for Strategic Partners (SPIA). The program supports selected Africa-based institutions working in biomedical science research to strengthen their institutional capacity and enhance their contribution to drug discovery, development, and innovation on the continent.

Through this program, ACBF is supporting the African Institute of Biomedical Science and Technology (AiBST) to strengthen its institutional governance, operational systems, and management frameworks. As part of this initiative, a Capacity Needs Assessment (CNA) was conducted at AiBST to evaluate the effectiveness of its institutional systems and operational practices. The assessment identified several gaps requiring corrective action, including weaknesses in financial governance. In particular, the existing Financial Management Policy and Procedures Manual was found to be outdated and not fully aligned with current operational requirements and best practices.

Strengthening financial governance systems is essential for ensuring transparency, accountability, sound internal controls, and compliance with donor requirements. To address this gap, AiBST intends to engage a qualified consultant to review and update the Financial Management Policy and Procedures Manual to align with international best practices and the needs of a growing research institution managing donor-funded programs.

2) OBJECTIVE OF THE ASSIGNMENT

The objective of this consultancy is to review, update, and modernize the Financial Management Policy and Procedures Manual of AiBST in order to strengthen financial governance, improve internal controls, and ensure transparency and accountability in the management of financial resources. The revised manual should provide clear policies, procedures, and operational guidelines to support sound financial management within the institution.

3) SCOPE OF WORK

The consultant will undertake the following tasks:

Review Existing Financial Policies and Procedures
- Conduct a comprehensive review of the existing Financial Management Policy and Procedures Manual.
- Identify gaps, outdated provisions, and inconsistencies with best practices.
Assess Current Financial Management Systems
- Review financial planning, budgeting, accounting, and reporting processes.
- Assess internal control mechanisms and financial oversight structures.
Benchmark Against Best Practices
- Review financial management frameworks used by comparable research institutions, universities, and international organizations.
- Ensure alignment with internationally accepted financial management standards and Private Voluntary Organisations Act (Chapter 17:05)
Revise the Financial Management Policy
- Update financial governance structures and responsibilities.
- Define financial authority levels and approval thresholds.
Update Financial Procedures
- Budget preparation and management.
- Cash management and banking procedures.
- Financial reporting, documentation and accountability procedures
- Asset and inventory management.
- Internal and external audit procedures.
- Grant and project financial management.
Strengthen Internal Controls
- Define segregation of duties.
- Establish financial risk management procedures.
- Safeguards for online payment processing platforms (VISA/ Credit card use)
- Improve compliance mechanisms.
Stakeholder Validation
- Present the draft revised manual to AiBST management and relevant staff.
- Incorporate feedback and finalize the document.

4) DELIVERABLES AND TIMELINE

The assignment is expected to be conducted in 25 working days stretched over 2 months covering May and June 2026. The expected end date is 30 June 2026.

Key Deliverable	Completion Timeline
1) Preparation and presentation of an Inception Report outlining the consultant’s understanding of the assignment, methodology, deliverables, and a detailed work plan including timelines.	3 days
2) Diagnostic Review Report assessing the existing Financial Management Policy and Procedures Manual and identifying institutional gaps, weaknesses, and opportunities for strengthening financial governance.	5 days
3) Draft Revised Financial Management Policy and Procedures Manual incorporating improved financial governance structures, internal controls, and operational procedures.	10 days
4) Validation Meeting/Workshop with AiBST management and relevant staff to review and discuss the revised manual.	2 days
5) Final Revised Financial Management Policy and Procedures Manual, incorporating feedback from AiBST and ACBF.	5 days

Estimated Level of Effort: 25 Person-Days

EXPECTED STRUCTURE OF THE FINANCIAL MANAGEMENT MANUAL

The revised manual should include, but not be limited to, the following sections:

Financial governance and oversight structure
Budget preparation and management procedures
Accounting policies and financial reporting
Cash and bank management procedures
Internal control framework
Asset and inventory management
Procurement–finance coordination
Grant and project financial management
Multi-currency accounting and reporting guidelines
Financial documentation and record keeping
Internal and external audit procedures
Risk management and compliance

5) REPORTING ARRANGEMENTS

The consultant will report to AiBST Operations Manager and work closely with the finance and administrative teams. Technical oversight and contractual obligations for the assignment will be provided under the institutional strengthening support of African Capacity Building Foundation (ACBF).

6) REQUIRED QUALIFICATIONS AND EXPERIENCE

The consultant should possess:

An advanced degree in Accounting, Finance, Business Administration, or a related field
Professional certification such as ACCA, CPA, or equivalent
At least 10 years of experience in financial management systems development
Proven experience developing or reviewing financial management policies and procedures manuals
Experience working with research institutions, NGOs, or donor-funded organizations
Strong analytical, facilitation, and report-writing skills

7) EVALUATION CRITERIA

The evaluation committee shall evaluate the technical proposals based on their responsiveness to the Terms of Reference using the criteria and point system specified below.

Criteria	Description	Points
Academic qualification	An advanced degree in Accounting, Finance, Business Administration, or a related field. Professional certification such as ACCA, CPA, or equivalent	10
Relevant Technical Experience	Proven experience developing or reviewing financial management policies and manuals for NGOs, research institutions, or donor-funded organizations.	40
Technical Approach and Methodology	Quality and relevance of the proposed methodology for undertaking the assignment, including institutional review, stakeholder consultation, policy revision, and validation.	25
Understanding of the Assignment and Institutional Context	Demonstrated understanding of financial governance needs for research institutions managing donor-funded programs.	15
Work Plan and Capacity to Deliver	Clarity and feasibility of the proposed work plan and timeline, including the consultant’s capacity to deliver the assignment within the specified timeframe.	10
Total Technical Score		100

Minimum technical score required: 80 points

8) SELECTION PROCESS

The consultant will be selected based on an assessment of both the technical proposal and financial offer. The consultant may be required to participate in a one-on-one video conferencing assessment as part of the technical evaluation process. The Expression of Interest (EOI) should include:

A proposal responding to the points in this TOR with references for at least three similar assignments
A proposed work plan and timeline
Curriculum Vitae (CV) of the consultant(s)
A detailed financial proposal including cost breakdown. The financial proposal should be guided by the deliverables table in section 4. It should be passworded.

The proposal should not exceed five (5) pages.

9) SUBMISSION

The proposal together with the requested documents should be submitted to: submissions@aibst.edu.zw

The email and documents should be marked: “Revision of Financial Management Policy for AiBST.”

The deadline for the submission is 17 April 2026, at 17:00 CAT

Tender Reference: ACBF/RFP/002/26/PPMLS

1. Background and Context

1.1 Institutional Context

The African Capacity Building Foundation (ACBF) is a pan-African institution established in 1991 to strengthen human and institutional capacities critical for Africa’s inclusive and sustainable development. As a Specialized Agency of the African Union for Capacity Development, ACBF operates across continental, regional, and national levels, supporting public institutions, regional bodies, think tanks, training institutions, and other development actors.

To ensure accountability, learning, and effectiveness of its capacity development interventions, ACBF adopted the Managing for Development Results (MfDR) approach and established a formal Monitoring and Evaluation (M&E) function in 2008. This commitment was operationalized through the adoption of the Evaluation Policy in 2010 and the issuance of the M&E Manual in 2013, which together provided guidance on results monitoring, measurement, evaluation, reporting, and learning across ACBF-supported programs.

In recent years, ACBF has undergone significant strategic and organizational transformation, including the adoption of a new strategy, a new business model and revised program management architecture. The implementation of the Foundation Strategic Plan 2023 – 2027 with the growing demand of program effectiveness and impact require a more rigorous and systematized, modern, and quality-assured approach to program performance management that is fully aligned with the Foundation’s current operational realities.

1.2 Justification of the Assignment

Considering the above context, ACBF seeks to conduct a comprehensive review and enhancement of its Program Performance Management and Learning System (PPMLS) supported by a robust Quality Assurance Framework (QAF). These instruments will modernize the Foundation’s results management architecture, strengthen strategic decisionmaking at all levels, reinforce organizational accountability and risk management, enhance donor confidence and external reporting credibility, and institutionalize learning and adaptive management.

The Foundation is hereby seeking the services of a qualified M&E firm to undertake this assignment. These Terms of Reference describe the context of the assignment and outline its objectives and scope of work, the required methodology, the expected deliverables and the consultants’ qualification requirements.

2. Objectives

The overall objective of this assignment is to realign ACBF’s institutional results-based management capacity with the Foundation’s strategic direction and new business model through the design and operationalization of an integrated Program Performance Management and Learning System and Quality Assurance Framework.

The specific objectives of the assignment are to:

Perform a full audit and assess the effectiveness, gaps, and constraints of ACBF’s current M&E system.
Design a robust standardized Program Performance Management and Learning System covering the full program cycle and focusing on measuring and reporting on outcomes and impact of ACBF’s work, including digital.
Establish a Quality Assurance Framework to ensure consistency, rigor, and credibility of program processes and results.
Develop practical orientation guides to facilitate understanding and adoption of the new system.
Strengthen staff capacity to consistently apply results based planning, monitoring, reporting, and quality assurance standards across the entire program cycle.

3. Scope of Work

The assignment will mainly consist of completing the following tasks using an iterative approach:

Diagnostic of ACBF M&E System: A comprehensive diagnostic of ACBF’s existing M&E system will be conducted including a review of policies, manuals, tools, reporting processes, roles, capacities, and information systems. As part of the process, the consultant should assess the current M&E oversight and management structure and propose a revised structure that best fits ACBF’s evolving architecture and business model.

Development of Program Performance Management and Learning System (PPMLS): The key findings of the diagnostic will inform the design and documentation of the Program Performance Management System. The consultant team will be working closely with the Lead MERL and other Unit heads, and should adapt, update, and revise existing documents and tools (e.g., operational and corporate results frameworks, indicators and related instruments, and digital tools) to ensure full alignment with the new system to be put in place. The PPMLS system will define standardized processes, workflows, and tools for planning, monitoring, evaluation, reporting, and learning across the program cycle. It will clarify roles and responsibilities, harmonize indicators and reporting structures, integrate operational-level and corporate-level performance management, and support evidence-based decision-making.

Preparation of Program Quality Assurance Framework (QAF): A Program Quality Assurance Framework will be developed establishing minimum quality standards and assurance mechanisms applicable at all stages of the program cycle. The framework will define quality criteria, review checkpoints, validation procedures, and accountability arrangements to ensure consistency, rigor, and credibility of program design, implementation, monitoring, evaluation, and reporting.

Preparation of Program Performance Management Orientation Guide: A user-friendly Program Performance Management and Learning Orientation Guide will be prepared to translate the PPMLS and QAF into practical guidance for staff. The guide will explain key concepts, workflows, tools, and expectations in clear and accessible language, supporting effective adoption and day-to-day use.

Staff Training in Program Performance Management and Quality Assurance: Training modules will be designed and delivered for the relevant ACBF staff. The training will focus on building practical skills in results-based management, performance monitoring, quality assurance, and use of performance information. The training sessions should be based on practical cases utilizing the current program and projects documents so that revised and updated documents could be direct outcomes from the training sessions. Training effectiveness will be assessed through pre- and post-training evaluations.

4. Methodology

The assignment will be implemented using a participatory, evidence-based, and systems-oriented methodology designed to ensure both technical rigor and institutional ownership. The methodological approach will recognize that the development of a Program Performance Management and Learning System and Quality Assurance Framework is not merely a technical exercise, but an organizational change process that must be grounded in ACBF’s institutional context, capacities, and strategic direction. A phased approach will be used combining analytical work, stakeholder engagement, system design, validation, and capacity strengthening. Throughout the assignment, close collaboration with ACBF management, program units and teams, and other relevant departments will be emphasized to ensure relevance, feasibility, and sustainability of the proposed systems.

Findings from each phase will be discussed with ACBF to allow iterative refinement of the approach and early integration of lessons into ongoing operations.

5. Key Deliverables and Timeline

The assignment, expected to be completed within four (4) months and no later than 31 July 2026, should be structured around the key deliverables as described below. A detailed timeline will be agreed with the consultant during the inception phase. The key deliverables are as follows:

Inception Report
M&E System Diagnostic Report
Program Performance Management and Learning Manual
Program Quality Assurance Framework
Validation Sessions
Staff training reports
Mission final report

6. Consultant Qualification Requirements

The assignment requires a M&E firm with strong technical expertise, relevant institutional experience, and demonstrated experience and capacity to deliver complex performance management and learning systems.

Profile of the Consultancy Firm

ACBF seeks to hire a competent firm having adequate staffing and with extensive experience in impact measurement systems design for multiple development organizations. To be qualified for the assignment the firm should meet the following specific requirements:

Registered business company in Africa with a minimum of 10 years of existence.
Proven track record in designing and deploying results-based monitoring, evaluation, reporting and learning for International Development Organizations in Africa.
Familiar with institutional M&E best practices across development sectors in Africa.
Has a team of experts with proven experience in undertaking similar assignments in African context.

Composition & Qualifications of Assignment Team

The consultancy firm shall propose a team comprising a minimum of two experts with extensive and demonstrated experience in designing and implementing results-based performance management systems. The proposed team members should collectively meet the following qualification requirements:

Team Lead

Advanced degree (Master or PHD) Development Studies, Social Sciences, Organizational Development with certification in Monitoring and Evaluation.
At least ten (10) years of experience in coordinating a team of experts in undertaking similar assignments for development organizations in the past.
Demonstrated experience working with international development organizations and multi-‑funded programs, preferably in capacity-building contexts in Africa
Proven experience in facilitating participatory processes, stakeholder consultations, and validation workshops.
Demonstrated capacity to design and deliver effective training and capacity-building programs in M&E and performance management.
Excellent analytical, writing, and communication skills, with the ability to translate complex technical concepts into practical, user-oriented tools.
Fluency in English is required; proficiency in French is a strong asset.

M& System Design Expert

At least a Master’s degree in Monitoring and Evaluation, Development Studies, Organizational Development, or related field.
At least five (5) years of experience in designing and implementing results-based performance management systems including quality assurance mechanisms for development organizations.
Proven experience in developing M&E policies, manuals, operational guidelines, digital database, and tools.
Strong understanding of Managing for Development Results (MfDR), results-based management, and international evaluation and quality assurance standards.
Demonstrated capacity to design and deliver effective training and capacity-building programs in M&E and performance management.
Fluency in English is required; proficiency in French is a strong asset

7. Institutional Arrangements and Reporting

This section clarifies the operational and reporting structure for the assignment to ensure a smooth and efficient review process.

Reporting: The consultant team will be supervised by the Director of Programs and Impact and will work closely with a core team of ACBF composed of different internal stakeholders. The PID Director will serve as the primary focal point for all contractual and technical matters related to this consultancy.
ACBF Support: ACBF will provide the consultant with all necessary documentation required for the assignment. The Foundation will also facilitate introductions to key stakeholders to schedule interviews and gather information. Where necessary, ACBF will handle logistical arrangements for any required travel.

8. Evaluation criteria (quality cost-based selection method-70/30)

Evaluation of the proposals will be evaluated based on quality and cost-based criteria.

The evaluation committee shall evaluate the technical Proposals based on their responsiveness to the Terms of Reference, applying the evaluation criteria, and point system specified below. A technical proposal shall be rejected at this stage if it does not respond to key aspects of the Terms of Reference or if it fails to achieve the minimum technical score indicated. The minimum technical score required to pass is: 70 Points. The financial proposal will be evaluated at 30 points.

No.	Criteria	Max Points (100)
1	Specific experience of the Consultant (as a firm) relevant to the Assignment:	20
2	Adequacy and quality of the proposed methodology, and work plan in responding to the Terms of Reference (TORs): {Notes to Consultant: the Client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts}	30
3	Proposed consultants’ General qualifications (general education, professional certificate, training, and experience): and competence for the Assignment in response to this TOR. The following are the key experts required. Team Leader (30 points) M&E System Design Expert (20 points)	50
	Total	100

9. Submission Process

Consultancy firms that are interested in applying for the consultancy must submit the following documents/information to demonstrate their qualifications:
A technical proposal includes a brief methodology on how they will approach and conduct the assignment in line with the TOR.
A financial Proposal which aligns with the technical approach as per the key deliverables encrypted with a password.
Rationale for their suitability for the role, including their experience and evidence in similar assignments.
Curriculum vitae of proposed consultants for the assignment, as per the criteria outlined in the TOR.
The name and contact information of three referees for contact regarding relevant experience of the consultancy firm.

Consultancy firms are being requested to submit their proposal with the subject clearly marked, RFP Process No.: ACBF/RFP/002/26/PPMLS Consultancy Services,” to email address: submissions@theacbf.org on or before 17.00 hours (local Harare time), on 27th March 2026.

Tender Ref No.: ACBF/REoI/001/26/PFM

1. Background

The African Capacity Building Foundation (ACBF) is Africa’s premier institution for capacity development. Established in 1991, ACBF builds human and institutional capacity for good governance, effective public sector management, and inclusive and sustainable development across Africa. Over the past three decades, ACBF has supported governments, regional institutions, civil society, and the private sector in more than 45 African countries.

ACBF’s Strategic Plan 2023–2027 repositions the Foundation to deliver results-driven, scalable, and sustainable capacity development solutions. The Strategy places strong emphasis on leveraging strategic partnerships to achieve impact at scale; mobilising diverse and innovative financing; to enhance ACBF’s institutional effectiveness, sustainability, and knowledge leadership.

Within this strategic framework, Ubora Academy serves as ACBF’s flagship learning and capacity development platform, responsible for translating ACBF’s strategic priorities into high-quality, demand-driven, and scalable learning programmes for African public servants and leaders.

Ubora Academy contributes directly to the achievement of ACBF’s Strategic Objectives by strengthening leadership, governance, institutional performance, and public sector effectiveness across the continent.

2. Justification

The ACBF Strategy 2023–2027 recognizes that achieving sustainable development impact requires moving beyond fragmented, project-based interventions toward institutional platforms that are financially sustainable, partnership-driven, and capable of delivering impact at scale.

As Ubora Academy expands its portfolio of leadership, governance, and Public Financial Management programmes among other areas, there is a strategic need to strengthen its business development and marketing capacity. This includes diversifying its offerings and expanding its reach to various audiences and geographies, in a financially sustainable way; and strengthening Ubora Academy’s positioning within Africa’s capacity development ecosystem.

In this context, ACBF seeks to recruit a Business Development Consultant to support the design and operationalization of a structured business model and marketing strategy for the Ubora Academy services offering sustainability, in line with the ACBF Strategic Plan 2023–2027.

3. Objectives of the Assignment

The overall objective of this assignment is to strengthen Ubora Academy’s institutional sustainability and impact by developing and supporting the implementation of business development, partnership, and marketing strategy aligned to the ACBF Strategic Plan 2023–2027.

The specific objectives are to:

Propose cost recovery-based model for current available trainings
Strengthen Ubora Academy’s comparative advantage and strategic positioning.
Identify opportunities for revenue-generating learning products and services.
Strengthen internal systems and tools for sustainable business development.

4. Scope of Work

The Business Development Consultant will undertake the following tasks:

Strategic Analysis and Positioning
- Review Ubora Academy’s mandate, current services or programmes, business plan and alignment with the ACBF Strategy 2023–2027.
- Analyse the capacity development market and partners’ landscape.
- Refine Ubora Academy’s current services value proposition, Course format, structure and positioning as a pan-African centre of excellence.
- Develop comprehensive Ubora Academy business model and business model canvas
Business Development and Marketing Strategy
- Develop a Resource Mobilization Strategy for the Ubora Academy service offerings.
- Design Business Marketing Management strategies for Ubora Academy
- Propose learner and customer engagement strategy for Ubora Academy courses
- Strengthen internal proposal development processes and develop marketing templates
Market Research and Development
- Develop a market segmentation strategy, identifying strategic customers and partners (development partners, governments, regional institutions, private sector).
- Craft design thinking framework to improve learner’s experience on the Ubora Academy online platform
- Develop partnership concept notes and engagement briefs.
Revenue Generation and Sustainability
- Identify opportunities for fee-based programmes, executive education, and customised training.
- Propose pricing, cost-recovery, and sustainability models for the Ubora Academy courses. Provide mentoring or coaching to relevant Ubora Academy staff on business development practices.

5. Methodology

The Consultant will adopt a consultative and iterative approach, including but not limited to the following:

Desk review of ACBF and Ubora Academy strategic and programmes documents.
Stakeholder consultations with beneficiaries, ACBF management, and staff.
Partners and market analysis with their proposed costing models.

6. Expected Outputs and Deliverables

The Consultant will deliver:

Inception Report outlining approach, methodology, and workplan.
Business model plan for the Ubora Academy
Ubora Academy services (courses) formats and costing model
Engagement and Marketing strategies for the member countries on the current and upcoming courses
Market Players and Partners mapping report.
Partnership framework and engagement tools.
Revenue generation and sustainability recommendations.
Final report with actionable implementation recommendations.

7. Assignment Duration and Schedule

The assignment will be undertaken over 30 workdays within a period of 60 days, structured as follows:

Description	Duration (Days)	Daily fees	Amount (USD)
Inception and desk review	3
Business model development, marketing strategies and consultations	15
Partnership and proposal support	10
Final reporting	2
TOTAL (USD)

Note: Please include the above table as part of your financial proposal.

8. Qualifications and Experience

The required qualification, competencies and experience for this role include:

A minimum of a Master’s degree in Business Administration, Marketing, Economics, Development Studies, Public Policy, or related fields.
At least 10–15 years of professional experience in business development and marketing in the adult learning industry.
Proven experience working with development partners and government.
Demonstrated success in proposal development, services marketing and engagement with government and private actors’ clients.
Strong understanding of capacity development, public sector governance, public financial management.
Excellent proposal writing, stakeholder engagement, analytical, writing, and communication skills.
Experience working with pan-African or regional institutions will be a strong advantage.

9. Consultant’s Input and Reporting Requirements

The selected Consultant will work closely with staff of ACBF and will report to the Director of Programs and Impact Department, or its designated person.

10. Evaluation of the proposals

The selection method for this assignment is individual consultant selection. The technical evaluation committee shall evaluate the CVs and experience based on their responsiveness to the Terms of Reference, with a minimum technical score required being 70 Points specified below.

A technical proposal shall be rejected at this stage if it does not respond to key aspects of the Terms of Reference or if it fails to achieve the minimum technical score indicated. Financial proposals will be evaluated after the technical assessment is completed and only those consultants whose technical proposals have been accepted will be evaluated and a proposal with the most economical cost will be selected.

	Criteria	Max Points (100)
1	Minimum of a Master’s degree in Business Administration, Marketing, Economics, Development Studies, Public Policy, or related fields.	10
2	At least 10–15 years of professional experience in business development and marketing in the adult learning industry in Africa	20
3	Proven experience working with government in including pricing, income-generation, financing, cost recovery	15
4	Demonstrated success in business development, services marketing and engagement with government and private actors clients.	15
5	Strong understanding of capacity development, Public sector governance, CSO governance, Public financial management	15
6	Proficiency in technical writing skills, with the ability to synthesize research and policy reports for diverse audiences, employ effective knowledge repository methodologies.	15
7	Experience working with pan-African or regional institutions will be a strong advantage.	10
	Total	100

11. Location and Working Arrangements

This assignment is both a field and home-based consultancy. The Consultant will be given access to ACBF relevant information such as project information and reports as well as online research resources. The Consultant will be responsible for providing her/ his/their own workstation (i.e., laptop, internet, phone, scanner/printer, etc.) and access to reliable internet connection. In case of travel to member countries, ACBF will be responsible for all related costs.

12. Submission & Selection Process

The proposal should include as a minimum:

A proposal responding to the points in this TOR, with reference list of at least 3 previous similar assignments. A time plan in accordance with table no.1 above should be included.
A copy of Curriculum Vitae (CV) for the individual conducting the consultancy.
A financial offer with a detailed breakdown of costs, disclosing all relevant budget items for completing this assignment. The financial proposal should be as per guide in the table for key deliverables and must be encrypted with a password.

13. Language

All reports and documents must be presented in English and in Roboto 12 format with ACBF Logo.

Interested consultants are requested to submit their bid with the subject marked Process No: “Individual Consultancy services to undertake Business Development Services for Ubora Academy of the African Capacity Building Foundation” to email address submission@theacbf.org or before 17.00 hours (local Harare time), on 19^th February 2026.

1. Background

For more than thirty years, the African Capacity Building Foundation (ACBF) has been building human capital and institutional capacity for Africa’s sustainable development. With membership from 40 African Countries, the African Development Bank (AfDB), the United Nations Development Program (UNDP), the African Union (AU), and the World Bank, ACBF is the leading institution for capacity development in Africa.

While serving all actors, ACBF recognizes the importance of and focuses on enhancing the effectiveness of Africa’s public sector institutions at local, national, regional, and continental levels to become efficient systems integrators and catalysts of sustainable and transformative change.

To support capacity development interventions, ACBF has adopted its Strategy 2023–2027, which focuses on the following key impact areas:

Climate Change and Energy for productive use
Agribusiness and Food Security
Trade as an engine of economic development and;
Economic and Social Governance

It is against this background that, ACBF would like you to submit expression of interest for Individual consultancy through a Regional Competitive Method under a framework contract for initial period of 2(years) renewable upon satisfactory performance under regional arrangement in Africa.

This Notice comprises 5 lots categorized as below; the supplier can bid for more than one lot.

Detailed requirements of the expression of interest for each lot is given under the respective Terms of references that can be found on ACBF Website: https://www.acbf-pact.org/

Kindly provide your submission, expressing your interest in undertaking the consultancy. Submission should be with subject clearly marked, “REOI Process No.: Framework contract,” to email address submission@acbf-pact.org on or before 17.00 hours (local Harare time), on 20 February 2026.

Those who participated in the previous tender and have a running framework contract in the similar assignment under lots 1-3 do not need to re-apply.

Tender refence No: ACBF/REOI/001/26/COMM

1. Background.

To support capacity development interventions, ACBF has adopted its Strategy 2023–2027. For the implementation of the Strategy, building partnerships and ensuring the full support of African countries is critical for its success and impact. To encourage support towards the implementation of the ACBF Strategy 2023-2027, as well as widely share the achievements and impact of ACBF, there is a need for ACBF to continuously engage its stakeholders by sharing well-designed up-to-date articles, fit-for-purpose reports, and strategic studies and graphic visuals on ACBF’s role in addressing capacity development.

It is against this background that ACBF would like to engage graphic designers to provide design and layout services.

2. Objective

The consultancy’s overall objective is to provide design and layout services to ACBF in creating awareness of its capacity development interventions in Africa. The specific objectives are outlined in the scope of work below:

3. Scope of work

3.1 Provide layout services for ACBF’s publications.

3.2 Provide design services for promotional materials.

3.3 Provide design services for banners (web & print-ready), infographics, and book covers.

3.4 Provide print-ready and web versions of documents.

3.5 Provide motion graphic services.

3.6 Provide any other graphic design within the objective.

4. Qualifications and Experience

4.1 Higher Diploma in Visual Arts, Graphic Design, or Website Development.

4.2 At least five years’ experience as a graphic designer. Two years of experience designing for developmental organizations is desirable.

4.3 The candidate should provide proof of at least five design jobs and five layout jobs.

4.4 Ability to design using various design software packages. Competence in the following design applications is mandatory: Adobe Suite (Photoshop, InDesign, Illustrator), Corel Draw, and any other software package pertaining to the scope of work.

4.5 Excellent skills in data visualization and experience in info-graphic design.

5. Expected Deliverables

5.1 High-quality designs for promotional material.

5.2 Professionally laid-out documents.

5.3 Print-ready and web-versions of documents.

6. Reporting Requirements and Time Schedule for Deliverables

6.1 The graphic designers will report to the Head of Communications and Influencing or any other staff as may be designated.

6.2 ACBF will specify delivery times through a Statement of Services form.

7. Consultancy Duration

The graphic designers will be engaged for an initial period of two years, renewable, subject to confirmation by ACBF.

8. Working arrangements

The Head of Communications and Influencing will provide clear directions to the graphic designer and supply all relevant information needed for a specific assignment. The assignments are home-based, and the graphic designer is expected to use his or her own equipment (i.e., software, laptop, internet connection, etc.).

9. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

No.	Criteria	Max Points (100)
1	Higher diploma in Visual Arts, Graphic Design or Website Development.	20
2	At least five years’ experience as a graphic designer. Two years of experience designing for developmental organizations is desirable.	20
3	The candidate should provide proof of at least five design jobs and five layout jobs.	20
4	Ability to design using various design software packages. Competence in the following design applications is mandatory; Adobe Suite (Photoshop, InDesign, Illustrator), Corel Draw and any other software package pertaining to the scope of work.	20
5	Excellent skills in data visualization and experience in info-graphic design.	20
	Total	100

How to Apply

Interested candidates should submit their proposals, including:

A cover letter outlining their experience, qualifications, and interest in the assignment.
A detailed CV, including contact information for at least three professional references.
A portfolio that showcases their graphic design skills.

Those who participated in the previous tender and have a running framework contract in the similar assignment do not need to re-apply.

Tender refence No: ACBF/REOI/002/26/COMM

1. Background.

While serving all actors, ACBF recognizes the importance of and pays attention to improving the effectiveness of Africa’s public sector institutions at local, national, regional, and continental levels so that they can become effective systems integrators and catalysers of sustainable and transformative change.

ACBF has adopted its Strategy 2023–2027 to support capacity development interventions. Building partnerships and ensuring the full support of African countries are critical for the strategy’s success and impact. To encourage support for implementing the strategy and widely share ACBF’s achievements and impact, ACBF must continuously engage its stakeholders by sharing well-designed, up-to-date articles, fit-for-purpose reports, strategic studies, and graphic visuals on ACBF’s role in addressing capacity development.

Against this background, ACBF would like to engage photographers and videographers to provide photography and videography services.

2. Objective

The consultancy’s overall objective is to provide professional photography and videography services to ACBF to raise awareness of its capacity development interventions in Africa.

The specific objectives are outlined in the scope of work below:

3. Scope of work

3.1 Shoot and edit pictures during ACBF events.

3.2 Provide videography services during ACBF events and edit videos down to 3-5minute videos.

3.3 Shoot and edit short promotional videos as directed by ACBF.

3.4 Shoot and edit documentaries as provided by ACBF.

3.4 Shoot advertising and marketing videos as directed by ACBF.

3.5 Provide raw and edited video footage.

3.6 Ensure that all images and videos are captured and edited in a way that meets ACBF’s branding and communication guidelines.

4. Qualifications and Experience

4.1 Qualification in photography and videography.

4.2 At least five years’ experience as a photographer or videographer.

4.3 The candidate should provide proof of at least ten images and five videos taken.

4.4 Proficiency in photo and video editing software, e.g., Davinci Resolve, Editor Final Cut, Adobe Photoshop, and Adobe Premier Pro.

4.5 Strong creativity, editing, and storytelling skills through video.

5. Expected Deliverables

5.1 High-resolution images as specified by ACBF.

5.2 High-resolution video footage as specified by ACBF.

5.3 Edited videos and images that meet ACBF’s branding and communication guidelines.

6. Reporting Requirements and Time Schedule for Deliverables

6. The videographer/photographer will report to the Head of Communications and Influencing, or any other designated staff member.

6.2 ACBF will specify delivery times through a Statement of Services form.

7. Consultancy Duration

The videographer/ photographer will be engaged for an initial period of two years, renewable, subject to confirmation by ACBF.

8. Working arrangements

The Head of Communications and Influencing will give clear directions to the graphic designer and will provide all the relevant information needed for a particular assignment.

The assignments are remote. The videographer/photographer is expected to use their own equipment (e.g., software, laptop, internet connection, etc.)

9. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

No.	Criteria	Max Points (100)
1	Qualification in photography and videography.	20
2	At least five years’ experience as a photographer or videography.	20
3	The candidate should provide proof of at least ten images and five videos taken	20
4	Proficiency in photo and video editing software e.g Movavi Video Editor Final Cut, Adobe Photoshop, Adobe Premier Pro.	20
5	Strong creativity, editing and storytelling skills through video.	20
	Total	100

How to Apply

Interested candidates should submit their proposals, including:

A cover letter outlining their experience, qualifications, and interest in the assignment.
A detailed CV, including contact information for at least three professional references.
A portfolio that showcases their photography and videography skills.

Those who participated in the previous tender and have a running framework contract with ACBF in the similar assignment do not need to re-apply.

Tender Reference No: ACBF/REOI/003/26/COMM

1. Background.

The African Capacity Building Foundation (ACBF) has been building human capital and institutional capacity for Africa’s sustainable development for more than 30 years. With membership from 40 African Countries, the African Development Bank (AfDB), the United Nations Development Program (UNDP), The African Union (AU), and The World Bank, ACBF is the leading institution for capacity development in Africa.

While serving all actors, ACBF recognizes the importance of and pays attention to improving the effectiveness of Africa’s public sector institutions at local, national, regional, and continental levels to become effective systems integrators and catalyzers of sustainable and transformative change.

To support capacity development interventions, ACBF has adopted its Strategy 2023–2027 which focuses on the following key impact areas:

Climate Change and Energy for productive use
Agribusiness and Food Security
Trade as an engine of economic development and;
Economic and Social Governance

For the implementation of the Strategy, building partnerships and ensuring the full support of African countries is critical for its success and impact. To encourage support towards the implementation of the ACBF Strategy 2023-2027, as well as widely share the achievements and impact of ACBF, there is need for ACBF to continuously engage its stakeholders by sharing well-designed up-to-date articles, fit-for-purpose reports and strategic studies and graphic visuals on ACBF’s role in addressing capacity development.

It is against this background that ACBF would like to engage journalists to produce high quality journalistic articles on topical capacity development issues and/or act as fixers to organize media coverage of ACBF events and issues.

2. Objectives of the assignment

The main objective of this consultancy is to attain greater visibility of ACBF’s achievements in the past and moving forward in the region and internationally.

2.1 Specific Objectives

Engage and inform ACBF stakeholders and the public on ACBF’s successes, programmatic activities, and corporate events.
Revive the confidence of traditional donors and member States, to help garner more support for the work of ACBF.
Engineer more buy-in into, and implementation of the ACBF’s policy advice.

3. Scope of work

The individual consultants will run interviews and write well-researched and high-quality articles. They will specifically be engaged to perform the following duties:

Write articles on capacity development issues with themes as directed by the Head, Communications and Influencing.
Write human interest feature articles on ACBF supported projects.
Write analytical articles from ACBF publications including the Annual Report, Africa Capacity Report, Development memoirs, Case Studies and policy briefs as assigned.
Utilize storytelling to showcase ACBF’s impact across the continent.
Draft communications campaigns to promote the work of the foundation
Draft Opinion-Editorials (Op-Eds)
Follow-up for media placements of ACBF stories/Op-Eds and public service announcements (construed as adverts by some media entities).
Mobilize media to cover ACBF events and visits of the ACBF Executive Secretary in their countries/constituencies through drafting and forwarding of coverage requests and with follow-up phone calls.
Package a round-up of media coverage (press book) of such activities in accessible formats such as links and PDF files on audio-visual and print media outputs resulting from each assignment.
Negotiate for interview opportunities with the Executive Secretary of ACBF or any delegated spokesperson given such a mandate by the Executive Secretary and work with the ACBF’s Head, Communications and Influencing or other designated officials to propose interview protocols.
In collaboration with the designated ACBF officials, pitch story ideas to journalists covering the events from which the consultant has been assigned as well as to those within the Consultant’s network.
Respond promptly to media inquiries on the events/issues assigned to cover.
Collaborate with ACBF’s Communication Unit to organize/handle accreditation matters for journalists covering ACBF events within the consultants’ jurisdiction.

4. Specific tasks

The individual consultant is expected to provide and satisfactorily perform the tasks below. ACBF might as well request a combination of two or more tasks.

4.1 Writing Tasks

News articles must be submitted within a maximum period of 5 days from the date of assignment and opinion editorials within 8 days from the date of assignments. Any other writing materials must be submitted within the specified period assigned by the Head, Communications and Influencing. The articles and writing materials must be submitted by email as soft copies in MS Word, editable format. Pictures taken should be at least 5 megapixels, high resolution, Jpeg or Png format.

4.2 Mobilization of Press for Media Coverage and Content Placement

For events organized within the Individual Consultant’s constituency or elsewhere as agreed upon with ACBF, the said consultant would be required to mobilize at least the following types of media outlets to cover the event and conduct interviews with the Executive Secretary or other ACBF spokespersons:

The country’s National Television Broadcaster
The Country’s National Radio Broadcaster
The Country’s most influential state-owned newspaper
At least two international radio broadcasting correspondents (BBC is mandatory for Anglophone Africa, while either BBC Afrique or Radio France International is mandatory for Francophone African countries)
At least 2 international TV correspondents from any of the following: BBC, CNN, CNBC Africa, Africa 24, Africa 24, Vox Africa, Channel Africa, SABC, TV5 Monde, CGTN, VOA, Deutsche Welle, Sky News, France 24, Euronews, Africanews, Afrique Media, News 24.
If in East Africa, at least one of the following regional papers: East African, Daily Nation, The Standard
If in Southern Africa, all should be done to ensure coverage by at least one of the following regionally circulated papers: Mail & Guardian, the Sunday Times
At least one private nation-wide newspaper
At least one private Television channel
At least one influential local FM Radio

4.3 Interview Opportunities

For missions of the Executive Secretary which do not require the mobilization of media from a protocol standpoint or as a matter of time exigencies, the Individual Consultant will be required to negotiate for interviews with specific international news outlets that would be specified by ACBF.

5. Reporting Line

The individual consultants’ report to the Head, Communications and Influencing and any other staff as may be designated.

6. Qualifications and Experience Requirements

Professional qualification in Journalism, Communication or Literature. A master’s degree in social sciences or arts is desirable. In the absence of these qualifications, 10 years of distinct journalistic/writing experience would be considered.
At least five (5) years’ experience as writers/reporters. Two years writing on developmental issues is desirable.
At least three (3) years’ work experience at a national or regional mainstream newspaper/publication or five years of editorial experience with a recognized broadcasting company.
The candidate should provide link/ access to at least five (5) published articles or broadcast stories under their by-line.

7. Consultancy Duration

The journalist will be contracted under a Framework Agreement for an initial period of two calendar years. The contract is renewable, subject to satisfactory performance and ACBF option for up to three calendar years.

8. Working arrangements

In terms of news article writing, ACBF will assign themes and provide guidance on the scope for the articles to be written, avail publications for review and other documents to inform the articles to be prepared. The individual consultants will write and submit the articles to his / her respective line of reporting. ACBF will subsequently determine what articles will be used for its communication.

Equally, regarding mobilizing press for media coverage of events as well as negotiating for interview and Op-ED placements, ACBF will provide guidance for the type of media it seeks for such coverage and placements and define jointly with the consultant quick interview protocols.

When such a need arises, ACBF will contact the individual consultant in advance with a summary description of the assignment.

During the assignment, ACBF will provide the necessary guidance and directions to the consultant including but not limited to which organization/ entity to visit for interviews, contact person and pertinent information needed to perform any particular assignment.

Upon completion of the task, the individual consultant will send his/her final invoice of the required output to his/her direct line of reporting. ACBF should confirm its acceptance and proceed to payment accordingly.

All assignments are home based. The consultant is expected to use own equipment (i.e. laptop, internet connection, printer) to produce the required output.

9. Intellectual Property

ACBF shall, solely and exclusively, own all rights in and to any work created in connection with this assignment. The consultant shall not be allowed to post or publish (electronically or in print) any proposal-related information without the explicit consent of ACBF.

10. Evaluation Criteria

Table 1:

No.	Criteria	Max Points (100)
1	Professional qualification in Journalism, Communication or Literature. A master’s degree in social sciences or arts is desirable. In the absence of these qualifications, 10 years of distinct journalistic/writing experience would be considered.	30
2	Storytelling skills and ability to craft compelling narratives	30
3	At least three (3) years’ work experience at a national or regional mainstream newspaper/publication or five years of editorial experience with a recognized broadcasting company.	20
4	Quality of writing samples and portfolio including research and analytical skills	20
5	TOTAL	100

Those who participated in the previous tender and have a running framework contract with ACBF in the similar assignment do not need to re-apply.

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Consultancy Services for the Provision of Organisational Change Management Support for an African Capacity Building Foundation Partner Institution – The African Water and Sanitation Association (AfWASA)

1. Background

2. Objective

3. Scope of Work

4. Key Deliverables and Timelines

5. Qualifications and Experience Requirements

6. Reporting and Supervision

7. Evaluation Criteria

8. Application Process

9. Other relevant information

9. Other relevant information

1. Background

2. Objective of the Assignment

3. Scope of Work

4. Key Deliverables and Timelines

5. Required Qualifications

6. Modalities of Delivery

7. Evaluation Criteria

8. Selection Process & Submission

1. Background

2. Objective of the Assignment

Scope of Work

3. Key Deliverables and Timelines

4. Technical Expertise Required

Other Modalities

5. Remuneration

6. Evaluation Criteria

7. Selection Process

8. Submission

1) BACKGROUND

2) OBJECTIVE OF THE ASSIGNMENT

3) SCOPE OF WORK

4) DELIVERABLES AND TIMELINE

EXPECTED STRUCTURE OF THE FINANCIAL MANAGEMENT MANUAL

5) REPORTING ARRANGEMENTS

6) REQUIRED QUALIFICATIONS AND EXPERIENCE

7) EVALUATION CRITERIA

8) SELECTION PROCESS

9) SUBMISSION

1. Background and Context

2. Objectives

3. Scope of Work

4. Methodology

5. Key Deliverables and Timeline

6. Consultant Qualification Requirements

7. Institutional Arrangements and Reporting

8. Evaluation criteria (quality cost-based selection method-70/30)

9. Submission Process

1. Background

2. Justification

3. Objectives of the Assignment

4. Scope of Work

5. Methodology

6. Expected Outputs and Deliverables

7. Assignment Duration and Schedule

8. Qualifications and Experience

9. Consultant’s Input and Reporting Requirements

10. Evaluation of the proposals

11. Location and Working Arrangements

12. Submission & Selection Process

13. Language

1. Background

1. Background.

2. Objective

3. Scope of work

4. Qualifications and Experience

5. Expected Deliverables

6. Reporting Requirements and Time Schedule for Deliverables

7. Consultancy Duration

8. Working arrangements

9. Evaluation Criteria

How to Apply

1. Background.

2. Objective

3. Scope of work

4. Qualifications and Experience

5. Expected Deliverables

6. Reporting Requirements and Time Schedule for Deliverables

7. Consultancy Duration